Manager – Bookkeeping & Administrative Services

Position Overview
This is a hands-on role responsible for:
• Bookkeeping & general accounting
• Cash management
• HR administration
• Contract & insurance review
• Reporting & financial analysis
• Process development and operational improvement
In a small, agile company, this role is critical. You will work directly with leadership and have meaningful influence on systems, structure, and operational success.
Key Responsibilities
Financial & Accounting Management
• Manage Accounts Receivable & Accounts Payable
• Perform bank reconciliations
• Maintain the General Ledger
• Lead month-end and year-end close
• Prepare and file 1099s
• Conduct financial analysis for major asset acquisitions
• Manage LIFO inventory accounting
• Oversee non-inventory purchases
• Maintain banking relationships
• Support cash flow management
Reporting & Business Analysis
• Prepare daily, weekly, and monthly operational reports
• Generate and reconcile monthly and annual financial statements
• Provide financial insights to support decision making
• Manage customer credit worthiness process
Human Resources & Administrative Oversight
• Perform employee onboarding
• Manage employee benefits administration
• Review insurance packages and renewals
• Maintain policies and procedures
• Review contracts and agreements
Role Evolution
This is not a static position.
You will help:
• Define and refine the scope of the role
• Improve and document operating procedures
• Identify efficiencies in accounting and administration
• Streamline workflows
• Fine tune internal processes
We are looking for someone with a contemporary skillset who will increase operational speed and effect timely execution of daily and monthly accounting and administrative activities.
Qualifications
Required:
• Strong bookkeeping and general accounting knowledge
• Experience with month-end close processes
• Proficiency in Microsoft Excel, Outlook, and Word
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a small-company environment
Preferred:
• Experience in distribution, inventory accounting, or equipment sales
• Familiarity with ERP or CRM systems
• HR administration experience
• Experience with LIFO accounting
Ideal Candidate
You are:
• Detail-oriented and analytical
• Comfortable wearing multiple hats
• Self-directed and dependable
• Discreet with confidential information
• Motivated by building streamlined, efficient and accurate workflows
In a 10-person organization, every team member matters. This role carries visibility, responsibility, and impact.