Executive Sales Assistant / Bookkeeper (QuickBooks Proficiency Required)
- August 12, 2025
- Posted by: dmorrison
- Categories:
Website Minnesota Spokesman-Recorder
Since 1934, the Minnesota Spokesman-Recorder (MSR) has been a trusted voice for Minnesota’s diverse Black communities, championing underrepresented stories and fostering community empowerment. We are seeking a skilled Executive Sales Assistant / Bookkeeper to support our CEO, sales team, and financial operations.
This dual-role position blends client-facing responsibilities with essential bookkeeping tasks. You will manage client communications, prepare proposals, track ad performance, and maintain subscriber lists while also overseeing accounts payable/receivable, reconciling transactions, and generating financial reports.
Key Responsibilities:
Serve as primary contact for the CEO’s sales clients; prepare proposals and correspondence.
Manage Classified, Employment, and Legal ad processes.
Maintain accurate subscriber and contract records.
Perform bookkeeping duties using QuickBooks and Newspaper Manager software.
Prepare and process invoices, payments, and expense reports.
Coordinate with external accountants for audits, tax filings, and compliance.
Qualifications:
3+ years in administrative, sales support, or bookkeeping roles.
Proficiency in QuickBooks and Google Workspace.
Strong organizational skills, attention to detail, and discretion.
Excellent written and verbal communication and client service abilities.
As soon as possible
Degree preferred but not required,
1) Associate degree in Accounting, Business Administration, Office Management, or a related field, OR equivalent 2–3 years of directly relevant work experience in bookkeeping and administrative support
2) High school diploma or GED, Plus documented QuickBooks training or certification and 3+ years of relevant experience in bookkeeping, sales support, or office administration