Finance Coordinator

ABOUT THE ROLE
The Finance Coordinator holds the day-to-day life of CNVC’s Finance function. You are the person who makes the operational reality work — payroll, receivables, payables, international payments, reconciliations — and who becomes the go-to expert on how our multi-currency, multi-country financial life actually flows.

This is a hands-on role that also carries a distinctly human dimension. You will be a first point of contact for the community on these matters, applying both accurate administration and the empathic communication our community expects.

KEY RESPONSIBILITIES
• Payroll and contractor payments
Process biweekly payroll for CNVC employees using QuickBooks Online (Advanced) Payroll
Review timesheets and coordinate approvals with contractors and managers
Process international trainer and contractor payments via Wise (USD and EUR), coordinate wire transfers when needed
Collect and file W-8 and W-9 documentation for US and international payees

• Accounts receivable
Issue receipts, invoices, and tax acknowledgments for participants, donors, and organizational partners
Support program teams and manage payment flows, refunds, payment corrections, and grant disbursements for restricted funds
Coordinate with other CNVC departments
Serve as first point of contact for the bookkeeping@ shared mailbox on routine receipt requests

• Accounts payable
Process vendor bills, restricted fund beneficiaries, credit card accounts, and expense reimbursements
Coordinate approval workflows for larger payments
Ensure timely payment of recurring subscriptions and licenses

• Reconciliation and close
Prepare accounts for monthly reconciliations across Bank of America (multi-account), Wells Fargo, Wise USD, Wise EUR, PayPal, and Stripe
Prepare records for the Finance Controller’s monthly close review
Prepare vendor lists and amounts for 1099-MISC filings due for the preceding tax year, and support the annual 1099 issuance cycle

• Restricted Donations and Fiscal sponsorship execution
Receive, allocate, and disburse funds for our fiscal sponsorship arrangements
Maintain accurate class and fund accounting so restricted fund reporting stays clean

• Community-facing financial communication
Serve as a caring, competent first contact for community members with financial questions, refund concerns, support or payment requests, or payment difficulties
Handle emotionally charged or NVC-values-laden situations with both administrative rigor and the empathic communication our community expects
Coordinate with organizers and the Programs team when a financial matter has a program or community dimension