Operations Manager & Bookkeeper (FT)
Operations & Administration:
● Data management – data entry/retrieval including support with DonorSnap, evaluations,
e-communications, and uploading marketing to community calendars;
● Supports leadership with planning, production, and logistics for organizational,
development, and program-related meetings, workshops, performances, and travel;
● Orders and manages office and project supplies and equipment within the confines of
the annual budget and approval from the Artistic and/or Producing Executive Directors;
● Assists in preparing, and picking up/dropping off materials and mailings for various
campaigns and performances;
● Manages front of house at select Colorado events (merch. sales, ticket sales, donations,
evaluations, & volunteers);
● Assesses administrative & operations processes and policies and makes
recommendations for new or improved policies & procedures;
● Creates and improves business and programming tracking spreadsheets;
● Manages Motus Theater’s general phone line, email, and P.O. Box;
● Maintains organizational files in hardcopy and digital formats;
● Assist staff with troubleshooting office equipment and systems;
● Assists the Producing Executive Director with grant submittals and follow-up.
Bookkeeping:
● Daily QBO input of PayPal, deposit, EFT bank cash transactions;
● Enters AR invoices/Pledges into QBO;
● AP and Vendor bill payment;
● Monthly bank account (1), Investment (1), and credit card (5) reconciliations;
● Monthly journal entries for payroll (outsourced);
● Prepares annual 1099 filings using Justworks (our PEO);
● Prepares and works with Tax Accountant and Auditor to ensure timely completion of
financial review and 990 return;
● Quarterly Sales Tax filing;
● Accrual basis recording;
● Prepares monthly financial reports for leadership review;
● Manages good internal financial processes that protect the organization from
vulnerabilities;
● Supports the preparation of organizational and project budgets as requested.
Payroll/HR Support:
● Manages our PEO partnership with JustWorks;
● Manage all HR benefits including enrollment, updates, and troubleshooting;
● Supports staff on-boarding and off-boarding by gathering the necessary documentation.