Financial Administrator

As our Financial Administrator, you will be responsible for maintaining accurate financial records, overseeing accounts payable and receivable, and preparing timely financial reports. In addition, you will also be responsible for onboarding new clients, keeping track of all flat-fee payments and retainers, as well as collecting unpaid invoices. The ideal candidate has a strong grasp of debits and credits, a solid understanding of corporate accounting principles, knowledge of Quickbooks, and an eye for detail.

Key Responsibilities:

Accurately record all financial transactions, including debits and credits, in the general ledger

Reconcile accounts and balance sheets regularly to ensure financial accuracy

Prepare biweekly trust balance reports for clients and respond to trust balance requests

Receive payments, close invoices, and generate credit memos

Input billable hours into the system and ensure accuracy for client billing

Manage biweekly billing cycles by inputting attorney time and generating invoices

Identify and resolve discrepancies in financial records through thorough reconciliation

Reconcile and close each month’s books.

Prepare Letters of Engagement and onboard new clients.

Other administrative tasks, as assigned by the firm’s partners.

Qualifications:

Proven experience in an administrative role, preferably in a professional services or legal environment

Strong knowledge of accounting principles and general ledger systems (Quickbooks a plus)

Proficient in balance sheet reconciliation processes

High attention to detail and commitment to accuracy

Excellent time management and organizational skills

Strong communication and interpersonal skills

Trust account management (plus)